Work Time
User Manual -- Shopfloor Time to Complete System
Contents
- What is Work Time?
- User roles
- Signing in
- Two-factor authentication (2FA)
- Starting a job timer
- Form fields explained
- Scanning barcodes and QR codes
- Stopping a job timer
- Target time on the timer screen
- Pausing and resuming your own timer
- Cancelling a timer
- Viewing your history
- Supervisor: Home dashboard
- Wall Board
- Wall Board Compact
- Presence indicator
- Pausing timers from the Wall Board
- Messaging operators
- All history (Supervisor+)
- Manager: Dashboard
- Manager: Target times
- Manager: CSV export
- Administrator: Managing users
- Working hours auto-pause
- Troubleshooting
What is Work Time?
Work Time is a shopfloor timing system built for Philtronics Ltd. When an operator starts working on an assembly job they press START. When they finish they press STOP. The system records exactly how long the job took, which workstation it was done on, and which work order it belongs to.
Supervisors and managers can see all active jobs in real time on the Wall Board, pause and resume any job, message operators directly, and monitor performance against target times. All elapsed times shown exclude paused time, so the figures always reflect genuine working time.
If you can use a smartphone, you can use Work Time. Everything is done with large, clearly labelled buttons on a tablet screen.
User Roles
Every account has a role that controls what it can see and do.
- Start and stop own timers
- Pause and resume own timer
- View own job history
- Cancel own timer within 60s
- All Operator actions
- Home dashboard
- Wall Board (both views)
- Pause any timer from wallboard
- Message operators
- View all history
- Cancel/adjust any timer
- All Supervisor actions
- Dashboard and stats
- Target Times management
- CSV export
- Requires 2FA
- All Manager actions
- Create and edit users
- Reset passwords and 2FA
- Delete timer records
- Requires 2FA
Signing In
Open Chrome on your tablet and navigate to the Work Time web address your supervisor gave you.
Not case-sensitive.
Characters appear as dots.
Operators go straight to the Timer screen. Supervisors and above go to the Home dashboard. Managers and Administrators also complete a 2FA step if configured.
Two-Factor Authentication (2FA)
Manager and Administrator accounts must use two-factor authentication for Cyber Essentials compliance. Operator and Supervisor accounts use standard password login only.
Setting up 2FA for the first time
A setup screen appears automatically after your first login as a Manager or Administrator.
Google Authenticator or Microsoft Authenticator -- free from the App Store or Google Play.
Open the authenticator app, tap the + button, and scan.
The code changes every 30 seconds. Once confirmed, 2FA is active.
Logging in with 2FA
After entering your username and password correctly, a Two-Factor Verification screen appears. Open your authenticator app, find the Work Time entry, type the 6-digit code, and tap Verify.
Contact your administrator -- they can reset your 2FA so you can set it up on a new device.
Starting a Job Timer
Operators land directly on the Timer screen after login. Fill in the job details and tap the green START button.
Stop your current job before starting a new one.
Form Fields Explained
| Field | Required? | What to enter |
|---|---|---|
| Item Number | Required | The part or assembly number. Can be scanned. Letters, numbers, hyphens and underscores only, max 40 characters. |
| Workstation | Optional | Your workstation or bench e.g. WS-01. Can be scanned. Appears on the Wall Board, history, and exports. |
| W/O Number | Optional | The Work Order number e.g. WO-10042. Can be scanned. Appears in history and CSV exports for traceability. |
| Time Check | Optional | Marks this as a formally measured timing. Shows as a blue Time Check badge in all history views. |
Scanning a Barcode or QR Code
Every field with a â Scan button can be filled by scanning with the tablet camera.
Tap Allow when Chrome asks. You will not be asked again on this device.
The system reads it automatically. Good lighting helps.
Check the value then continue as normal.
In low light a Torch button appears at the bottom of the camera screen.
Stopping a Job Timer
Once started the screen shows a large running clock. Tap STOP as soon as you finish the job. The duration recorded is net working time only -- any paused time is automatically excluded.
If you close the browser or switch devices, your active timer restores when you log back in. The elapsed time is calculated from the server so it is always accurate.
Target Time on the Timer Screen
If a manager has set a target time for the item you are working on, a progress bar appears beneath the running clock.
- Green bar -- under 80% of target time elapsed
- Amber bar -- between 80% and 100% (approaching)
- Red bar -- target exceeded
The label shows the target time and either the time remaining or how long overdue, updating live every second. If no target is set, the progress bar is not shown.
Pausing and Resuming Your Own Timer
Operators can pause their own running timer at any time using the ⸠Pause button next to the STOP button.
When paused:
- The clock turns blue and freezes at the current net elapsed time
- A blue pause banner appears at the top of the panel
- The header changes from ACTIVE JOB to PAUSED
- The STOP button remains visible -- you can stop the job even while paused
Tap âļ Resume to continue the timer. All paused time is excluded from the final duration when you stop.
If your timer is automatically paused outside working hours (see Working Hours Auto-Pause), a toast notification appears on your screen and the pause button updates automatically.
Cancelling a Timer
Within 60 seconds of starting
Tap the Cancel button next to STOP. A confirmation box appears -- confirm or tap Keep Running to go back.
After 60 seconds
Only a Supervisor or above can cancel. Ask your supervisor -- they must enter a reason which is permanently recorded.
Viewing Your History
Tap the menu (â°) then History to see your completed jobs. The default view shows the last 7 days. Each entry shows the item number, workstation, W/O number, start and end times, duration, and any Time Check or target time badges.
Supervisor: Home Dashboard
Supervisors, Managers, and Administrators land on the Home dashboard after login rather than the Timer screen. It gives an at-a-glance view of the entire shopfloor.
The Home page shows:
- Active Jobs -- all running timers sorted with overdue first. Paused jobs show a ⸠symbol and blue text. Elapsed times reflect net working time only.
- Today at a Glance -- quick stats: Active Now, Completed Today, This Week, Item Types.
- Quick Actions -- large buttons linking to Wall Board, Compact Board, Dashboard, Target Times, History, and User Management.
- Performance (Manager+) -- today's jobs by item with average time, target, and delta.
- User Status (Admin) -- active accounts, disabled accounts, and managers/admins without 2FA.
Wall Board
Tap the menu then Wall Board for the full interactive wallboard. Each tile shows the item number, operator name, elapsed time (counting up live), workstation, W/O number, and a target progress bar if a target is set.
Tile border colours:
- Green -- running normally, under 80% of target (or under 2 hours if no target set)
- Amber -- between 80--100% of target (or 2--4 hours if no target)
- Red -- target exceeded (or over 4 hours if no target)
- Blue pulsing -- timer is paused
The board refreshes every 5 minutes. Tap Refresh for an instant update.
Wall Board Compact
Tap the menu then Wall Board Compact for the TV display mode. Designed for a large shopfloor monitor -- shows as many tiles as possible with operator name, item number, and elapsed time. The same colour logic applies including the blue pulsing tile for paused jobs.
Presence Indicator
Every operator tile on both wallboards shows a small dot next to the operator's name indicating whether they are currently logged in.
- â Green dot -- the operator has an active browser session and will receive messages instantly
- â Red dot -- the operator has closed their browser or logged out
The dot updates whenever the wallboard refreshes. An operator with a red dot will not receive messages sent via the wallboard.
Pausing Timers from the Wall Board
Supervisors, Managers, and Administrators can pause or resume any operator's timer directly from the Wall Board using the ⸠Pause and âļ Resume buttons at the bottom of each tile.
The wallboard refreshes immediately to reflect the new state.
The Compact Wall Board is a display-only view and does not have pause buttons.
Any paused timer shows a blue pulsing border on both the main and compact wallboard, making them easy to spot at a glance.
Messaging Operators
Supervisors and above can send a real-time message to any operator who is currently logged in. Messages appear instantly as a popup on the operator's screen with an audio ping.
Or tap the â icon next to the operator's name on the Home dashboard.
Up to 500 characters. Press Ctrl+Enter to send quickly.
It stays until dismissed or after 60 seconds.
If the operator's dot is red they are not currently connected and the message will not be delivered. Ask them to log back in and try again.
Supervisor: Viewing All History
The History screen has additional filters for Supervisors -- search by Operator ID, Item Number, and Status. Leave fields blank to see all records.
In the Status dropdown select Active (stuck timers) and tap Search. This removes the date filter so any timer still showing as active appears regardless of when it was started.
Manager: Dashboard
Tap the menu then Dashboard for production statistics across all operators. Use the date range and other filters then tap Search.
The performance table columns:
| Column | What it shows |
|---|---|
| Avg Actual | Average real time taken for completed jobs in the selected period. Excludes paused time. |
| Min / Max | Fastest and slowest recorded net times. |
| Target | The set target time for this item. Blank if no target set. |
| Avg Delta | Difference between average actual and target. Green if under, red if over. Blank if no target set. |
Manager: Target Times
Tap the menu then Target Times to manage the target completion time per item number. Targets appear on the Wall Board tiles, the operator timer screen, and history entries.
For example 1 hour 30 minutes.
Saved immediately and visible on all active tiles for that item.
To edit an existing target tap Edit next to the item. To remove a target tap the delete button.
Manager: CSV Export
On the Dashboard, set your filters and tap Export CSV. The file downloads to your device and opens in Excel or Google Sheets. The export includes Item Number, Operator, Workstation, W/O Number, Start and End times, Duration (net working time), Time Check flag, and Status.
Administrator: Managing Users
Adding a User and Resetting a Password
Adding: Tap Admin then + New User. Fill in Username, Full Name, Password (8+ characters) and Role. Tap Create User.
Resetting a password: Find the user in the list, tap Reset PW, enter a new password, tap Reset Password.
Disabling an account: Tap Edit next to the user, untick Account Active, tap Save Changes. History records are kept.
Resetting a User's 2FA
Find the user in the list and tap Reset 2FA. They will be prompted to set up 2FA again on their next login.
Deleting a Timer Record
Go to History, find the record, and tap the delete button (đ). A confirmation box appears before anything is deleted. Deletion is permanent and cannot be undone.
In the Admin page there is an emergency tool to cancel all currently active timers at once. A reason is recorded for every cancellation.
Working Hours Auto-Pause
Work Time automatically pauses all active timers outside working hours and resumes them when the working day begins.
| Condition | Behaviour |
|---|---|
| 16:30 Mon--Fri | All active timers auto-paused with reason "Outside working hours" |
| 07:45 next working day | All schedule-paused timers auto-resumed |
| Saturday and Sunday | All active timers remain paused all weekend |
| Manually paused timers | NOT auto-resumed -- operator or supervisor must resume manually |
All elapsed times always reflect net working time only. A job started on Friday at 15:00 and stopped Monday at 09:00 will record approximately 1.5 hours -- the actual time worked, not the 66 hours the clock ran.
When a timer is auto-paused or auto-resumed, a notification appears on the operator's Timer screen automatically.
Troubleshooting
I cannot sign in
Check your username and password. Passwords are case-sensitive. After 10 failed attempts wait 15 minutes. If your account may be disabled, contact your administrator.
I am not being asked for my 2FA code
2FA is required for Manager and Administrator accounts only. If you have not yet set up 2FA you will see a setup prompt after login.
The Scan button is not working
Make sure you are using Google Chrome version 83 or later. If camera permission was denied, tap the padlock icon in the address bar, change Camera to Allow, then refresh.
My active timer is not showing after a refresh or on a different device
Tap the menu then Timer. The system restores your active timer automatically. If you see an error but no STOP button, sign out and back in.
My timer was auto-paused and I do not know why
Timers are automatically paused outside working hours (07:45--16:30 Monday--Friday). If you are working during those hours and your timer was paused, a supervisor may have manually paused it from the Wall Board. Contact your supervisor.
I sent a message but the operator did not receive it
Check the presence dot on the operator's wallboard tile. A red dot means they are not currently logged in -- the message will not be delivered. Ask them to log in and try again.
The page is not loading
Check the tablet is connected to Wi-Fi. Pull down to refresh. Wait 30 seconds and try again if the problem continues.
